Convention & Conference Shuttle Transportation in Ottawa.
Coordinate group arrivals between hotels and convention venues with an itinerary that supports your event schedule.
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Connect the programme to the passenger plan
Start with the conference schedule, then group attendees by hotel, arrival window and destination. Separate the first morning arrival from lunch transfers, evening functions and final departures. This gives the team a clearer picture than one total attendance figure.
Confirm each loading location
Your event team should agree on loading points with hotels and venues. Share access restrictions, event credentials required for entry and the time participants need to walk from the vehicle to registration. Do not assume an unrestricted curb or public transit stop is available to a charter.
Give the event one transportation contact
Choose a coordinator who can communicate revised attendance, delayed sessions and changes to the return plan. Provide concise pickup instructions to delegates. Finalize each movement and the proposed vehicle arrangements with Maestro before distributing the schedule.
Coordinate both sides of the Ottawa River
A conference may bring together guests staying in Ottawa and Gatineau hotels. Send the hotel list and expected riders per departure rather than only the event’s total registration. For downtown venues, check loading instructions with the venue coordinator and allow time between bus arrival and the first session.
Built around your journey.
Provide hotel addresses, venue access instructions and session start times. Flag peak arrival periods and confirm the loading areas with your event and venue teams.
Questions about this service
Should I provide the event’s total attendance?+
Provide both total attendance and the estimated passengers on each movement. A single attendee total is not a shuttle passenger plan.
Can departure times change during the event?+
Discuss the change with your transportation contact. Availability and any effect on the agreed charter must be confirmed.
Where to next?
Tell us where your group is going. We’ll help plan the journey.